Chapter Renewal Underway

December 2022 – Now is the time for EAA chapters to renew their charters and purchase insurance for the coming year using our online renewal tool. An email was sent to all chapter presidents, vice presidents, secretaries, and treasurers in late November to let them know the renewal period is open, and it gave them access to the online renewal tool. Remember that only one officer from your chapter needs to complete the renewal process.

The deadline to complete chapter renewal will be December 31, 2022. Timely completion of renewal will ensure that your chapter remains in good standing and is covered by EAA’s insurance.

We try to make the process as easy as possible by pre-loading the fields in the renewal form with data from last year’s renewal. That way all you need to do is look over the information and make updates as necessary. Completing the renewal process should take less than 15 minutes as long as you have all of the requested information ready at hand.

Make sure all of your information is correct: chapter meeting location and date/time, number of chapter members, who your officers are, and so forth. Accuracy is important for three reasons. First, it allows EAA to communicate with the right people at your chapter. Second, it helps new people contact your chapter and find out when and where you meet. Third, it helps your chapter recognition score.

When the renewal process is complete, you will receive two emails:

• The first email is a summary of all the information you entered into the renewal tool. Please review this information carefully and make sure everything is correct, since this information — such as chapter meeting date/time and location — automatically populates the EAA Find a Chapter webpage and your chapter’s EAA-provided website (if you have one). If any changes need to be made, please contact the EAA chapters office immediately.
• The second email will be a receipt if you paid by credit card, or a voucher if you selected the pay-by-check option. The voucher tells you who to make the check out to and where to send it. If you opt to pay by check, please follow up with the appropriate person to make sure it actually gets mailed!

For more information about chapter renewal, please read the article from last month’s ChapterGram: Get Ready for Chapter Renewal!

If you have any questions about renewal, please contact the EAA chapters office by calling 800-564-6322 or emailing us at chapters@eaa.org.