FAA Adds Email Delivery Option for Aircraft and Dealer Registration Certificates

The FAA Aircraft Registration Branch has developed and is implementing the ability to electronically issue registration certificates for both aircraft and aircraft dealers. In lieu of physically mailed documents, the FAA will now email copies of aircraft registrations and dealer’s registration certificates after applications are made online, providing “streamlined and expedited delivery service while also reducing the cost and labor burden of mailing for the Registry,” according to their announcement. Owners are still required to carry their registration in the aircraft, and will need to print a copy once received from the FAA. An aircraft owner may still request a traditional paper certificate from the Registry.

In the notice, the FAA emphasizes,

“…the issuance of a registration certificate in electronic form does not, in any way, obviate or affect the need to comply with statutory, regulatory, or other requirements involving aircraft registration or dealer's registration certificates. Notably, in general, a Certificate of Aircraft Registration must still be carried on the aircraft.”

With a January 17, 2025, notice in the Federal Register, the FAA announced the immediate adoption of these changes to enable the use of the new Civil Aviation Registry, FAA Aircraft Registry Branch, to utilize the Civil Aviation Registry Electronic Service (CARES) system. CARES is a web-based electronic system that allows applications and supporting documentation to be uploaded securely to the FAA. The system also allows for the use of digital signatures, the payment of fees, and the tracking of applications. According to the FAA, a feature of CARES allows the electronic issuance and delivery of registration certificates, thus avoiding their need to be printed and mailed, a process that generally created a 7-10 business day wait for aircraft owners.