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EAA Chapter Speakers Bureau Speaker Guidelines

Be on time for your presentation and arrive with enough time to set-up and meet various Chapter leaders/members. We recommend at least 20 minutes before the meeting.

Provide accurate information and conduct yourself in a professional manner. Remember you are a reflection of the aviation community.

Communicate special equipment needs to the Chapter in order for them to be prepared for your presentation. If you are unable to bring along your necessary equipment be sure to advise them of exactly what you’ll need (digital projector, screen, VHS tape player, DVD player, slide projector, Whiteboard, etc.). Remember that they are volunteer organizations so they may not have access to certain equipment, so please be flexible in your requirements as needed.

Confirm the details of the presentation via phone or e-mail:

  • Date of presentation
  • Arrival time and time required to set-up
  • Time and length of presentation
  • Directions to meeting location
  • Cell phone number or “emergency” contact numbers for both the speaker and Chapter
  • Audio/Visual/Equipment Needs
  • Reconfirm meeting date one week prior to the scheduled time

PowerPoint Recommendations – If your presentation utilizes PowerPoint, we recommend using larger fonts and limiting the number of graphs and text on each slide. It has been our experience that more slides with less text and graphics per slide works much better than fewer slides filled with multiple text, graphics and graphs. In addition, we suggest any graphics or images are made at the lowest electronic resolution (size) possible.

The EAA Speakers Bureau has been created as a volunteer program. No fees or honorariums should be requested. However it is appropriate to accept travel and hotel reimbursements as appropriate. Expense reimbursement should be discussed in advance and is between the speaker and the Chapter.

Should a reason arise where it becomes necessary to cancel a speaking engagement please give as much notice as possible to the Chapter and attempt to reschedule the presentation when possible.

If you are representing a manufacturer or vendor please so advise the group requesting a speaker. Please be sure they understand your presentation will have a commercial component. You are welcome to make literature and follow-up contact information available but please do not collect individual contact information of guests unless specifically approved by the Chapter.

Refrain from comments regarding race, religion, creed, color, sex, age, national origin, marital status, disability, sexual preference or other status protected by law as well as comments of a political nature.

If you have any comments or suggestions regarding the EAA Speakers Bureau send an e-mail to speakersbureau@eaa.org.

Enjoy yourself and have FUN!

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