EAA - The Spirit of Aviation

   Vol. 11, No. 7 - July 2009

Chapter Resources

: Calendar of Events
Speakers Bureau
: Chapter Locator
: Resource Forms
: Labels and Lists
: Promotional Materials
: Reference Papers
: Online Insurance Form
Contact the Chapter Office
: Email chapters@eaa.org
: Phone 920-426-4876
EAA Chapter Leaders Academy Schedule
: Sept. 18-20, 2009
: Oct. 23-25, 2009
: Jan, 22-24, 2010
: Feb. 26-28, 2010
: March 26-28, 2010

: For reservations or more information: chapters@eaa.org


Welcome to Chapter E-Gram for July. We might as well title this month’s newsletter the “AirVenture” edition. With opening day now less than a month away, preparations on site are accelerating at a rapid pace. In fact the first exhibit tents started going up this week. If you plan to be in Oshkosh for the convention, I encourage you to check the AirVenture links below. There are many changes to the physical site and I think you’ll be pleasantly surprised at the transformation.

Over the past few years, members were asked about their AirVenture experiences and that feedback helped to direct the current changes. It seems the most talked about change is the addition of flush toilets, but there are other improvements you’ll also see, including an enlarged “vehicle-free zone.” Remember this is the first year of a multi-year plan, so we hope your experience at Oshkosh just keeps getting better. Come see us at the Chapter House’s new location, just north of the FAA Control Tower.

I also realize not everyone can make it to the shores of Lake Winnebago for the convention. We’ll do our best to keep you updated as our editorial team provides frequent web updates and the daily e-Hotline reports; the EAA TV crew will be posting videos to the online player; and you can keep an ear tuned to the action with our 24/7 audio stream from EAA Radio. Plus there’s EAA’s on-going “tweets” on Twitter (http://twitter.com/EAAupdate)

This month, aside from the AirVenture news and updates, we have two great newsletters to share, a business card offer that is hard to refuse, a “small world” story, and a visit to the archives for some fly-ins of the past.

See you in Oshkosh - either in person or on line!
 - Steve Buss, Manager, EAA Chapters

Chapter News


Charlie Becker, EAA Chapter 252 (Oshkosh, WI)
I was reading Kim Komando’s (www.komando.com) tech column in the newspaper a few weeks ago where she mentioned an offer for 250 “free” business cards from VistaPrint. All you had to do was live with an ad for the printer on the back and pay for shipping. That got my attention. I’ve always wanted to have a business card for my chapter to hand out but just never got around to buying any.  Read more

Free Business cards


This month our featured newsletters showcase our chapters’ diversity. EAA Chapter 690 (Lawrenceville, GA), one of EAA’s larger chapters, conducts a wide variety of programs and activities. That’s one of the reasons it’s a successful chapter. In Hayward, California, VAA (Vintage Aircraft Association) Chapter 29’s newsletter has a crisp layout and some outstanding photography. Thanks to these two chapters for sharing their publications with us!


We receive hundreds of newsletters each month from EAA chapters, and it’s always interesting to learn about what’s happening in your hometowns. Oftentimes we come across some excellent articles and tips to share, which you can repurpose for your own newsletters. (When reprinting, please credit the original source.) For the list of previously featured articles, click here.

The aviation community is often a tight-knit group, but sometimes you don’t realize that through flying you never know who you might influence. EAA Chapter 93 president Don Ripp shares his “small world” story. Click to read | Word | PDF

We’ve also included an article from the FAA about how to obtain a good weather briefing. It’s a good refresher, especially given all the opportunities to fly this time of year. Click to read (PDF)

All Week
EAA Chapter House, open daily, 8 a.m.-5 p.m.
Stop in and visit our new location at the corner of Knapp and Waukau, just north of the new FAA Control Tower. Meet your headquarters staff; ask us a question (or three); sign up to attend an upcoming EAA Chapter Leaders Academy; leave a message for other chapter members on our message board; or just relax on one of the decks. Make it your home away from home! 
Chapter House
Tuesday, July 28
FREE Coffee and Donuts! 7:30 a.m. in the Partner Resource Center (see map)
Join your headquarters staff for complimentary coffee, donuts and conversation. During this informal gathering, we’ll have an opportunity to meet you, answer your questions or concerns and talk about the future of the Chapter program. Open to all EAA Chapter members. Please join us to get your day off to a great start.

Wednesday, July 29
Chapter Web Editors Forum, 8:30-9:45 a.m. in the Utah Valley University Pavilion (006)
How can you improve your chapter’s web presence? We’ll have some practical advice from Laura Million, EAA Chapter 32’s award-winning web editor. Joining Laura is Hal Bryan, EAA’s Online Community Manager. Hal will outline the new Oshkosh365 web community. Aside from showing you what is already available, Hal will provide a preview of what’s to come, including an opportunity for all chapters to establish a website through Oshkosh365.

Chapter Tax Exempt Status Forum, 8:30-9:45 a.m. in the Dake Corporation Pavilion (001)
Patricia Arthur, Esq., of the EAA Legal Advisory Council, can help you and your chapter navigate through the process of becoming a 501(c) 3 tax-exempt organization as well as how to keep that status on an annual basis. Other topics include the definition of not-for-profit and non-profit corporations; the new IRS Form 990N filing and how to properly file it; the overall increased IRS scrutiny of tax-exempt organizations; and tips for chapter record keeping. Many chapters have asked for assistance in navigating the IRS rules and Patti has many years of experience working with both EAA chapters and the IRS. This is an important session that your chapter won’t want to miss.

Individual Chapter 501(c) 3 Appointments Also Available
Patti has generously offered to schedule one-on-one time with chapter leaders to help answer specific questions that your chapter may have concerning obtaining 501(c) 3 status, application questions, filing your 990N, or other general tax questions. She will be available the following days for these one-on-one sessions:*
Wednesday, July 29, 1-4 p.m.
Thursday, July 30, 10:30 a.m.-4 p.m.
Friday, July 31, 3-4:30 p.m.

*These sessions are by appointment only. Please e-mail Brenda Anderson and include your name, chapter number, cell phone number, and when you would like an appointment. We’ll confirm your appointment by return e-mail. Don’t delay in scheduling your session as there are a limited number of spots available.

Thursday, July 30
Chapter Leaders Forum, 8:30-9:45 a.m. in the Utah Valley University Pavilion (006)
Join members of the EAA headquarters staff for an update on issues facing chapters. Topics include an overview of the new EAA Trial Membership program; the Oshkosh365 web community and how it can help your chapter grow; background on IRS Form 990N and what it means to your chapter and the increased scrutiny from the IRS on groups like chapters. If you have any topics or questions you’d like to have discussed during the forum, please let us know via e-mail to
Brenda Anderson.

Friday, July 31
Chapter Newsletter Forum, 8:30-9:45 a.m. in the Utah Valley University Pavilion (006)
Join Kelly Nelson and Rose Dorsey from the EAA Publications team and Kent Misegades, award winning newsletter editor for IAC Chapter 19. Topics will include practical tips on writing and compiling an effective chapter newsletter; soliciting member contributions; techniques to increase local media publicity; and the best way to submit articles for consideration for EAA magazines and the web.

Saturday, August 1
What better way to round out your AirVenture experience than to attend the annual Chapter Leaders Breakfast in the new Founders’ Wing located in the EAA AirVenture Museum. A chapter breakfast wouldn’t be complete without plenty of fresh brewed coffee and of course PANCAKES! EAA Chapter 1177 (Palmyra, WI) has agreed to bring its “turbo” grill to give everyone a peak at how they can turn out delicious pancakes in record time.

Pancake breakfast
Breakfast attendees will also have an opportunity to learn more about the Founders’ Wing, plus join in recognizing our Major Achievement; Newsletter, and Web Editor award recipients. There is no charge to attend the breakfast but we do need an RSVP so we can plan accordingly for food. Please make reservations online here.

Many chapter members enjoy camping together during AirVenture. For those who may have a long distance to travel, it is sometimes difficult to secure a large campsite to accommodate everyone. EAA’s Chapter Stake-Out Service will allow a chapter to reserve a group camping spot in EAA Camp Scholler. We’ll try to be as accommodating as possible, but remember Camp Scholler is filled on a first-come, first-served basis. If your chapter is interested in taking advantage of this service, please read our FAQ sheet.

Chapter Stake Out Service


While we have talked a great deal about the changes in the physical site, there is now a new AirVenture Schedule application available to help you plan your visit. This database contains most of the events that take place, from forums and workshops, to evening programs, movies, presentations, dinners, special events, book signings, and more. There are more than 1,000 events already listed, and more are added every day. You might be surprised at all the things that take place!

AirVenture 2009
With the approach of AirVenture, we thought it would be fun to take a look back at fly-ins of the past. From the Sport Aviation archives, here are reports from the first fly-in in 1953, Rockford in 1960 and Oshkosh in 1970.
Below are a several links to EAA chapter-related stories featured in various publications. Feel free to share your chapter’s successes, too. Send links to sbuss@eaa.org.


Since the annual EAA fly-in arrived in Oshkosh in 1970, the Brown Arch has been the traditional entryway to the Oshkosh flight line. Millions of people have walked under the span to discover innovation, imagination, and craftsmanship within the thousands of airplanes beyond it, epitomizing the “Oshkosh experience.”

Along with the renovation of EAA’s convention grounds, the Brown Arch is being transformed. A special tribute area consisting of nearly 3,000 brick pavers has been designed to allow members from around the world to leave their mark on Oshkosh. Located on either side of the arch, between Wittman Road and the flight line, the tribute area will provide a place to gather and share your passion for flight with friends and family. It will be a place to carve your message in the earth for visitors in years to come to read. Read more

Brown arch

Young women in grades 9-12 can enroll in EAA’s Women Soar You Soar 2009. This unique program, now in its fifth year, introduces more than 100 young women to more than 20 outstanding women - from engineers to fighter pilots - working in a variety of aviation and aerospace fields. The three-day event, July 26-28, 2009, includes activities such as flight simulation, workshops, career exploration, and mentor sessions - with an overall mission to engage, inspire, and educate young women to pursue their aviation dreams. Enrollment deadline is July 10, 2009, or until all spaces are filled. Find out more about Women Soar You Soar 2009 here or call 800-236-1025.

Women Soar

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